Privacy Policy
How we collect, use, and protect your information.
Effective Date: March 2025
ITDb (International Theatre Database) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, database services, and related tools (the "Service"). If you do not agree with this Policy, please discontinue use of the Service.
1. Who We Are
ITDb is a digital theatre archive and performance database platform.
Data Controller:
- HereWeAre Inc.
- Contact: support@hereweare.io
2. Information We Collect
ITDb primarily provides structured performance data. We collect limited personal data necessary to operate the Service.
2.1 Information You Provide
- Name (if submitting correction requests)
- Email address
- Organization (optional)
- Messages submitted via contact forms
- Account registration information (if applicable)
2.2 Automatically Collected Information
- IP address
- Browser type
- Device information
- Usage logs
- Cookies and similar technologies
2.3 Public Professional Information
ITDb may display publicly available professional information related to theatrical productions (e.g., performer names, director credits, production teams). This information is processed under legitimate interest as archival and reference data.
3. How We Use Your Information
We use data to:
- Operate and maintain the Service
- Respond to inquiries and correction requests
- Improve database accuracy
- Ensure security and prevent abuse
- Develop analytics or API services (in aggregated form)
- Comply with legal obligations
We do not sell personal data to advertisers.
4. Legal Basis for Processing (GDPR)
If you are located in the European Economic Area (EEA), we process your personal data under the following legal bases:
- Consent (e.g., contact forms)
- Legitimate interests (archival and database functionality)
- Contractual necessity (if account-based services are provided)
- Legal obligation compliance
5. Data Sharing
We may share information:
- With service providers (hosting, analytics, security)
- When legally required
- In connection with business restructuring or acquisition
We do not publicly disclose private contact information submitted by users.
6. International Data Transfers
If you access ITDb from outside the country where our servers are located, your data may be transferred internationally. Where required, we implement safeguards such as:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions
- Reasonable technical and organizational protections
7. Data Retention
We retain personal data only as long as necessary for:
- Responding to requests
- Maintaining records
- Legal compliance
- Service security
Archival performance data may be retained indefinitely as part of ITDb's cultural documentation mission.
8. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion
- Restrict or object to processing
- Withdraw consent
- Request data portability
- Lodge a complaint with a supervisory authority
To exercise your rights: support@hereweare.io
10. Security
We implement reasonable administrative, technical, and organizational safeguards to protect personal data. However, no online transmission method is 100% secure.
11. Children's Privacy
ITDb is not directed to children under 16. We do not knowingly collect personal data from minors.
12. Third-Party Links
The Service may contain links to third-party websites. We are not responsible for their privacy practices.
13. Changes to This Policy
We may update this Privacy Policy periodically. Material changes will be reflected with an updated "Effective Date." Continued use of the Service constitutes acceptance of updates.
14. Contact
For privacy-related inquiries: support@hereweare.io
HereWeAre Inc.