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International Theatre Database

Privacy Policy

How we collect, use, and protect your information.

Effective Date: March 2025

ITDb (International Theatre Database) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, database services, and related tools (the "Service"). If you do not agree with this Policy, please discontinue use of the Service.

1. Who We Are

ITDb is a digital theatre archive and performance database platform.

Data Controller:

2. Information We Collect

ITDb primarily provides structured performance data. We collect limited personal data necessary to operate the Service.

2.1 Information You Provide

  • Name (if submitting correction requests)
  • Email address
  • Organization (optional)
  • Messages submitted via contact forms
  • Account registration information (if applicable)

2.2 Automatically Collected Information

  • IP address
  • Browser type
  • Device information
  • Usage logs
  • Cookies and similar technologies

2.3 Public Professional Information

ITDb may display publicly available professional information related to theatrical productions (e.g., performer names, director credits, production teams). This information is processed under legitimate interest as archival and reference data.

3. How We Use Your Information

We use data to:

  • Operate and maintain the Service
  • Respond to inquiries and correction requests
  • Improve database accuracy
  • Ensure security and prevent abuse
  • Develop analytics or API services (in aggregated form)
  • Comply with legal obligations

We do not sell personal data to advertisers.

4. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process your personal data under the following legal bases:

  • Consent (e.g., contact forms)
  • Legitimate interests (archival and database functionality)
  • Contractual necessity (if account-based services are provided)
  • Legal obligation compliance

5. Data Sharing

We may share information:

  • With service providers (hosting, analytics, security)
  • When legally required
  • In connection with business restructuring or acquisition

We do not publicly disclose private contact information submitted by users.

6. International Data Transfers

If you access ITDb from outside the country where our servers are located, your data may be transferred internationally. Where required, we implement safeguards such as:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions
  • Reasonable technical and organizational protections

7. Data Retention

We retain personal data only as long as necessary for:

  • Responding to requests
  • Maintaining records
  • Legal compliance
  • Service security

Archival performance data may be retained indefinitely as part of ITDb's cultural documentation mission.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion
  • Restrict or object to processing
  • Withdraw consent
  • Request data portability
  • Lodge a complaint with a supervisory authority

To exercise your rights: support@hereweare.io

9. Cookies & Tracking Technologies

ITDb may use cookies to:

  • Maintain session functionality
  • Improve performance
  • Analyze traffic trends

Users may adjust browser settings to disable cookies. Disabling cookies may affect functionality.

10. Security

We implement reasonable administrative, technical, and organizational safeguards to protect personal data. However, no online transmission method is 100% secure.

11. Children's Privacy

ITDb is not directed to children under 16. We do not knowingly collect personal data from minors.

12. Third-Party Links

The Service may contain links to third-party websites. We are not responsible for their privacy practices.

13. Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be reflected with an updated "Effective Date." Continued use of the Service constitutes acceptance of updates.

14. Contact

For privacy-related inquiries: support@hereweare.io

HereWeAre Inc.